When you work as a digital transcriptionist, especially from home, you are responsible for ensuring that the audio information that passes through your hands remains secure and confidential. Now, in a digital transcription company, your employer will take measures to ensure that; you just need to follow the guidelines. However, at home, it is up to you to take the measures. Let’s look at some of things you should do to keep the data secure.
Keep your anti-virus software and firewall updated. You cannot afford to let your computer and your work be infected by malicious programs.
Install the service packs of your operating system as and when they are released. This will keep your system updated and avert any unnecessary problems.
Let your work computer be dedicated to only the digital transcription work. Don’t use it for personal work and don’t let others access it.
Get a secure FTP connection to transfer digital transcription files. Working from home requires that you transfer information online. Therefore, you need to assure that the information won’t be intercepted during the transfer.
Encrypt e-mails that contain information related to your work. By encrypting information, you assure that no third party gets access to confidential patient information.
Keep hard copies of your work locked in cabinets. Don’t let anyone else have access to them. Shred the papers you no longer need. They should not be kept lying about in the house.